An Automatic Bid Document Completion and Management System to Solve Complex Public Procurement Procedures for SMEs

Many SMEs want to supply products to public institutions but give up due to complex paperwork and strict regulations. This system automatically fills out necessary bid documents based on existing company data and manages submission schedules. As governments actively encourage local business participation in public procurement, now is the perfect time to break down these administrative barriers with technology.

Supplying to public institutions offers stable revenue, but it requires dozens of proof documents, making it inaccessible for small companies without dedicated staff. Even a minor clerical error can result in severe penalties, such as being disqualified from the bid.

Recently, governments and local authorities are mandating higher participation rates for SMEs in public procurement to stimulate local economies. Furthermore, the expansion of open public data has provided a technical foundation to dramatically shorten administrative procedures by linking company information with procurement systems.